Coconino County Public Records

In Coconino County, public records are maintained by several county offices in both physical and digital formats. The Coconino County Superior Court, four Justice Courts, four Municipal Courts, Sheriff’s Office, Clerk of Superior Court, Recorder’s Office, Assessor’s Office, and Health and Human Services all preserve different types of public records.

Court Records in Coconino

Coconino County court records are official documents related to judicial proceedings (e.g. docket, index, minute entry, judgment, order, etc.). These records are maintained by court clerks and contain case information, participant details, citations, and case activity.

Court records in Coconino County are generally public, as mandated by Arizona Public Records Law and Supreme Court Rule 123. However, certain records are not openly available to the public. These include adoption records, juvenile records, and documents containing sensitive personal information.

How to Access Coconino County Court Records Online

There are several options for accessing Coconino County court records:

  • In-person requests:
  • Third-party websites

For name-based searches, online portals are an efficient search method. Even though the eAccess Portal requires registration and fees for downloads, the Case Search Portal enables users to view requests for free. When searching, a last name or business name is required, but the first name is optional. For in-person searches at the relevant courthouse, printing fees may apply.

Civil Court Records

While the Coconino County Superior Court handles all civil cases of $10,000 or more, the Justice Courts have jurisdiction over civil cases of up to $10,000 and all small claim cases that are under $3,500. These courts address issues such as:

  • Eviction actions and landlord-tenant disputes (i.e. cases related to rental property conflicts)
  • Monetary disputes (collection cases) 
  • Contract violations such as civil traffic violation breach of contract cases 
  • Negligence actions
  • Consumer issues and complaints against businesses.

You can easily find civil court records in person at the Superior Court or at the Justice Courts. Keep in mind that providing a name or case number is necessary to facilitate the search. This is a paid service; if you request copies of civil records at the Superior Court, it will cost $0.50/page, whereas the fee for the search of all records issued at any of the Justice Courts is $28. 

There are two main portals provided by the Superior Court to view or copy civil court records online:

  • eAccess Portal: Here, you can search by inputting the party name, case number, or case event. 
  • Case Search Portal: You can use this to search civil court records by mentioning the name or case number. Keep in mind that while you can view civil court records on this portal, you can’t download them. 

Probate Court Records

In Coconino, probate cases are handled by the Clerk of the Superior Court. You can request probate court records either online through the eAccess Portal or in person at the courthouse. Please note that you need to register to use the eAccess platform and that you can complete the search either by party name, case number, or case event. 

It will cost you $10 for every probate record that you download. You can also choose to become a monthly subscriber, in which case the fee will range from $80 to $10,000 per month. While the range of the fees is quite large, it all depends on how many documents you download throughout the month. 

You can also use the Case Search portal to access probate court records free of charge. In the search bar, you will need to enter the name or case number. To narrow down the search and ensure you get only relevant results, select the “Coconino County Superior” option from the court drop-down menu. 

Additionally, you can retrieve probate court records copies directly at the courthouse from Monday to Friday, 8:00 a.m. to 5:00 p.m. (i.e. business hours). Ensure to provide a name or case number to start this in-person request process. Probate court records copies are $0.50 for each page.

Coconino County Courts 

The court system in Coconino County consists of:

Criminal Records

In Coconino County, individuals can obtain their own “background” or “criminal history checks for a fee of $7. You can pay this in cash or by check. However, those who present a Section 8 Housing Authority letter are eligible for a fee waiver.

You can request your personal criminal records both at local police offices as well as at the Coconino County Sheriff’s Office. The Sheriff’s Office provides criminal records in three main ways:

  • Online
  • Via mail (if you prefer this method, you will need to complete the Background Check Form)
  • In person at the Records Unit located at the Coconino County Sheriff’s Office, from Monday to Friday, 8:00 a.m. to 5:00 p.m. 

Criminal Court Case Lookup in Coconino County 

Coconino County Justice Courts handle various types of misdemeanor cases, such as

  • DUI
  • Assaults 
  • Underage drinking
  • Check fraud
  • Criminal traffic offenses
  • violations of protective orders or harassment injunctions

Also, certain Justice Courts hear felony cases.

The Superior Court in Coconino County, overseen by the Clerk, adjudicates felonies, misdemeanors, and criminal appeals from lower courts such as the Justice and Municipal Courts.

Both the Coconino County Clerk of the Superior Court as well as the four Justice Courts provide criminal court records copies that can be accessed in person at their courthouses. If you are looking to obtain criminal court records, visit the relevant courthouse (i.e. the courthouse where the case was heard). Ensure to provide basic details about the record(s) you’re looking for to make the search process more efficient. Note that there is a charge of $0.50 by the Superior Court for each page of criminal court records and a $28/record charge by the Justice Courts.

Use the eAccess Portal or the Case Search platform to access criminal court records that are kept by the Superior Court. When using the eAccess Portal, you will get downloaded criminal court records after you provide the relevant details (e.g. party name, case number, or case event) in exchange for a fee. However, remember that you also need registration to access the eAccess portal. If you prefer using the Case Search portal, then you can view criminal court records for free, just input the name or case number.

Arrest Records 

Coconino County arrest records document individuals taken into custody based on probable cause of criminal activity. These records, maintained by local law enforcement agencies, generally include:

  • Personal information (name, DOB, physical description)
  • Arrest details (date, time, location, charges)
  • Booking information
  • Court-related data

While mostly public under Arizona law, some records may be restricted, such as:

  • Ongoing investigations
  • Juvenile records
  • Sealed or expunged records

The Sheriff’s Office also offers public access to Coconino County arrest records. If you want to access these records, call the Coconino County Detention Facility at (928) 226-5200. Then, choose the menu language (1 for English, 2 for Spanish, 3 for Navajo). Then, choose option 1 if you need access to Inmate arrest records or select option 0 if you want to talk to the receptionist.

Arrest records can remain on file for up to 99 years. However, retention periods may vary based on circumstances.

As of December 2022, eligible individuals can petition for record expungement under Arizona Revised Statute §13-907, which may remove references to the record from public access. To begin the expungement process, download and complete the Petition to Seal Criminal Case Records (AOCCRSL1F Form). 

When it comes to arrest warrants in Coconino County, keep in mind that they: 

  • Are issued by judges for various reasons (e.g., criminal activity, court no-shows)
  • Do not expire
  • Can be searched through the Coconino County Sheriff’s Office (ID required) at 911 East Sawmill Road

Vital Records

Vital records are legal documents that cover important events in an individual’s life, such as birth, marriage, divorce, and death.

Birth and Death Certificates 

Only those who are 18 or older can successfully obtain a birth or death record in Coconino County. Below is a list of the eligible entities that have the right to request birth or death records in Coconino County:

  • Registrant (please note that this is only applicable to birth certificates in Coconino County)
  • Immediate family (i.e. parents, spouse, grandparents, legal guardian)
  • Extended family members (i.e. adult child, grandchild, and siblings)
  • Legal representatives (i.e. power of attorney holder, estate executor/beneficiary, court-appointed individuals)
  • Professional entities (i.e. government agencies, funeral directors or their designees, adoption agencies representing adoptive/biological parents)
  • Those with financial interests (e.g. life insurance policy beneficiaries, insurance companies, financial institutions)
  • Healthcare providers (e.g. hospitals, healthcare institutions)
  • Legal professionals (i.e. attorneys representing adoptive parents in adoption proceedings)
  • Responsible parties (i.e. individuals in charge of final disposition)

The Coconino County Health and Human Services (CCHHS) provides birth and death certificates in three main ways: in-person, online, and via mail. Vital records of birth and death in Coconino County cost $20 each. It is important to note that the CCHHS also partners with a third-party vendor to ensure a consistent public availability of vital records. The third-party vendor charges additional processing fees on top of standard copy fees. You can pay these charges with different types of cards, including Visa card, MasterCard, or debit card. 

If you choose to request via mail, you should submit a completed Bureau of Vital Records Request form for Death (English or Spanish) or Birth (English or Spanish) Certificate to the Coconino County Health and Human Services. Ensure your mail package has all the required items, such as:

  1. A completed application form
  2. A clear photocopy of both sides of your valid government-issued photo ID
  3. Documentation proving your eligibility to request the certificate
  4. A self-addressed, stamped envelope for return mailing
  5. The required fee, payable by cashier’s check or money order

Note that you can also submit the completed application form by visiting the Coconino County Health and Human Services (CCHHS) office in person. While this office has walk-in services for birth records, it does not provide death records. If you need to request death records, you need to schedule an appointment by phone at (928) 679-7281. 

Marriage and Divorce Records in Coconino 

In Coconino County, dissolution of marriage and divorce records are synonymous. These records are available online and in person at the Superior Court. Two online portals exist:

  1. eAccess Portal: For registered users to download records for a fee
  2. Case Search Portal: For public users to view records for free

If you think online searches are unsuccessful, you can make an in-person request at the courthouse during business hours. Note that a small fee applies for copies.

Marriage and divorce records can be obtained from the Clerk of the Superior Court:

  • Marriage certificates: $30 (additional $7 for mail requests)
  • Mail requests require: the couple’s names, marriage date, contact information, marriage license number, self-addressed stamped envelope, and payment
  • In-person research is free during business hours
  • Payment accepted: cash, cashier’s checks, money orders

Divorce records:

  • These are available online through eAccess or Case Search portals
  • In-person requests are accepted Monday-Friday, 8:00 a.m. to 5:00 p.m.
  • Search Criteria: name or case number
  • Cost: $0.50 per page

Pre-1950 records are at the Arizona State Archives:

  • Open Monday-Friday, 8 a.m. to 4:30 p.m.
  • Reading room available 9 a.m. to 4 p.m. weekdays
  • Cost: $0.10 to $1.00 per copy
  • Location: 1901 W. Madison St., Phoenix, AZ 85009
  • Phone: (602) 926-3720

County Property Records in Coconino 

The Coconino County Recorder’s Office provides public access to property records through multiple channels:

  • For uncertified property documents, you can use the Search Recorded Documents online portal. 
  • For certified copies, you should make a request by mail (written request required) or in person at the Recorder’s Office at 110 East Cherry Ave, Flagstaff.

There are also additional property record resources, such as:

Address and Contact Information

Entity Address Phone Number Website
Coconino County Superior Court 200 N San Francisco St, Flagstaff, AZ 86001 (928) 679-7600 Link
Flagstaff Justice Court 200 N San Francisco St, Flagstaff, AZ 86001 (928) 679-7650 Link
Flagstaff Municipal Court 101 W Cherry St, Flagstaff, AZ 86001 (928) 213-3000 Link
Coconino County Sheriff’s Office 911 E Sawmill Rd, Flagstaff, AZ 86001 (928) 774-4523 Link
Coconino County Recorder’s Office 110 E Cherry Ave, Flagstaff, AZ 86001 (928) 679-7850 Link
Coconino County Health and Human Services 2625 N King St, Flagstaff, AZ 86004 (928) 679-7272 Link
Coconino County Assessor’s Office 110 E Cherry Ave, Flagstaff, AZ 86001 (928) 679-7962 Link